Job: Office Administrator

Job Description

 Use computer word processing, spreadsheet, and database software
• Sort incoming mail, faxes, and deliveries for distribution
• Prepare and send outgoing faxes, mail, and packages
• Forward incoming general e-mails to the appropriate staff member
• Relay voice mail from the general mailbox to the appropriate staff member
• Data entry and upkeep of the organization's databases, ensuring a high level of
accuracy
• Provide administrative support to management and other staff

Proficiency in the use of computer programs for:
• Microsoft Office Suite (Word, Outlook, Excel)

Accounts Payable/Receivable experience ia a definite asset!

Personal characteristics

The Administrative Assistant will demonstrate competence in the following areas:
• Relationships: Maintain positive working relationships with others, both internally
and externally.
• Communication: Excellent oral and written communication skills.
• Needs Assessment: Anticipate, understand, and respond to the needs of members
and other clients to meet or exceed their expectations.
• Teamwork: Work cooperatively and effectively with others to set goals, resolve
problems, and make decisions to enhance organizational effectiveness; ability to
undertake self-directed tasks when necessary.
• Organization: Excellent time management skills; attention to detail; the capacity to
prioritize by assessing situations to determine urgency; ability to develop a work
schedule, set goals, create / implement actions plans and monitor progress towards

goals; and ability to make clear, timely decisions.